Frequently Asked Questions: registration, start of the academic year, help and support

Registration

Administrative registrations open on Monday 8 July 2024. Repeat registrations begin on Monday 1 July 2024.

Registrations are open until Wednesday 30 October 2024. Please note that this date may vary depending on the course and constituent faculties and institutes. For further information, please contact the registrar's office (service scolarité) of the institution in which you are enrolled (faculty, IUT, school, etc.).

Please contact the registrar's office (service scolarité) of the institution in which you are enrolled (faculty, IUT, school…) for your future course to report your problem. You will find the contact details of the registrar's office on the Université Paris Saclay website or in the email you received confirming your final admission.

INE stands for Identifiant National Étudiant (National Student ID number) and it is essential for all enrolments in French higher education.

For international students, a temporary INE is available at https://www.messervices.etudiant.gouv.fr/envole/  once your account has been created.

It is composed as follows:
- 10 digits + 1 letter
Or
- 9 digits + 2 letters

PLEASE NOTE: the INE number shown on the CVEC certificate is not a definitive INE number and should not be used when registering, except for international students.

Check that your Adonis account is still active:

  • Go to the Adonis page    
  • Log in to your Paris-Saclay account through the "My account" tab in the top right-hand corner

Once logged in, go to "My profile" and check that:

  1. your account status is "active"
  2. ecampus is present in the list of account services ("Services" tab)

First you need to activate your Adonis account, then 1 hour later you can submit your supporting documents to pjweb.

Make sure that you respect the file size and format (.pdf/.jpg/.jpeg max) accepted by the platform and make the submission from a computer. If the problem persists, please contact support or the registrar's office of your constituent faculty or institute.

This is not critical. You can continue with your administrative registration.

Once you have completed your registration, you should send an email with your login details (surname/first name/student number) to your registrar's office to inform them of this error, which will be corrected.

This message appears when applications are closed for maintenance or in the event of a technical problem. If you get this message, please wait and try to register again later.

If you have been accepted via Parcoursup, you must have previously accepted the final proposal and no longer have a "Yes pending".

Please note: there is a delay (about a week) between the time you validate your acceptance on Parcoursup and when you can complete your registration.

If you have been accepted via eCandidat, check that you have confirmed your application in eCandidat after receiving the validation email.

Your academic attendance certificate will only be issued once your supporting documents have been validated on pjweb. It will then be available on Mon dossier web (https://mdw.universite-paris-saclay.fr).

Your student card can be collected from the registrar's office (service scolarité) of your institution or will be given to you during the first week of the new academic year (depending on your course).

To get your student card, your administrative registration file must be complete and validated by the registrar's office for your course.

  • The CVEC must be paid in a single instalment.
  • All students in full-time academic programmes at a higher education institution must pay the CVEC before registering. If a student registers for several courses in the same academic year, the contribution is only due for the first registration.

However, the CVEC contribution does not apply to certain students who do not have to provide a certificate:

  • those in continuing education
  • international exchange students in France.

Other students are exempt:

  • scholarship holders (scholarships based on social criteria managed by the Crous, scholarships paid by the regions and French government scholarships) or beneficiaries of an annual allowance granted as part of specific annual grant schemes
  • refugee students
  • students benefiting from subsidiary protection (protection granted to a foreigner who does not meet the conditions for refugee status and who proves that they are exposed to serious or life-threatening risks in their own country)
  • students registered as asylum seekers and entitled to remain in the country.

Start of the academic year

You will be sent the date and location by email by the registrar's office (service scolarité) for your course a few weeks before your course start date.

The university calendar is available on the website of the institution in which you are  enrolled (faculty, IUT, school…).

 

You can find your timetable on the Celcat application: https://edt.universite-paris-saclay.fr/

Getting help and support

Before you arrive:
--> you can consult the "online welcome desk", to prepare for your stay
--> you can find information on health coverage and different insurance options.
--> you can join our Buddy Programme for support
Services are provided on arrival and during your stay in France. Please visit our web page.  

We also recommend that you give yourself some time to settle in before your course starts. If you haven't found accommodation yet for the year, we would like to remind you that it is important to find temporary accommodation to help you settle in.

To confirm your admission to the University as part of your student visa application, you can contact visa.etudiant@universite-paris-saclay.fr

We recommend that you plan to arrive around the dates of the Arrival Days organised specifically for international students.

To find accommodation near the Université Paris-Saclay campuses, you can use the CASA platform for current and future students: CASA Université Paris-Saclay. An interactive guide is also available for practical advice: Guide to Student Accommodation at Université Paris-Saclay, in addition to a map of student accommodation: interactive map.

You can contact us via: logement.etudiant@universite-paris-saclay.fr.
For further information, please visit the university website using this link.

You can find out about the support services on offer at Université Paris Saclay by:

Depending on your situation, you may be eligible for one of the following grants:

If you are experiencing financial or social difficulties, you can:

  • contact the Université Paris Saclay Student Life and Social Action Unit via the following e-mail address: aides.etudiant@universite-paris-saclay.fr . The Student Social Support officer at Université Paris Saclay will be able to offer you support depending on your situation.
  • make an appointment with the Crous de Versailles social services department, where you can meet with a social worker either in person or by telephone.

If you don't have any IT equipment (computer, tablet), you can apply for the AMII scheme (Aide matériel et informatique individuelle - individual material and computing aid), which gives students grants to help with the purchase of a laptop or tablet, subject to a means test. Financial assistance is also available to cover the cost of an internet subscription.

To find out more about the eligibility conditions for this scheme, please visit: https://www.universite-paris-saclay.fr/en/admissions/scholarships-and-financial-support/scholarships-and-financial-aid

If you don't have the resources to buy a computer, you can contact the Student Life Unit of the DVEEC to request the loan of a computer for a period of 1 year. Loans are granted according to available stock. Contact: aides.etudiant@universite-paris-saclay.fr

 

All campuses are accessible by public transport and have parking facilities for students. You can use the Ile-de-France mobilités application. Make sure that you check the address of the campus where the course is being held before you arrive and then the building.

https://www.universite-paris-saclay.fr/en/about/campus-maps

 

No, the health service is free of charge. The Student Health Service (SSE) is a multi-campus service offering students simplified access to health care through consultations, preventive care and treatment without advance payment.

You can contact the service using its e-mail address: sante.etudiants@universite-paris-saclay.fr or its telephone number 01 69 15 65 39 with or without an appointment.

For international students, make a preventive medicine appointment, by selecting your place of study (faculty or institute) and choose “consultation médicale de prevention non thérapeutique - étudiants internationaux” via this link.

 

What supporting documents must I include when applying for the first time to a doctoral programme?

You can download the list of supporting documents to be included in your application via this link.

What are the different steps I should take before I can register and obtain my academic attendance certificate?

  1. You must sign the PhD Student Charter and the Doctoral Training Agreement on ADUM
  2. You must upload a single PDF file to ADUM containing all copies of the supporting documents requested and (where applicable) certain documents specific to the policy of the doctoral school
  3. Your application is recommended by your PhD supervisor
  4. Your application is recommended by the director of your research unit
  5. Your application is checked by the administration of the doctoral school
  6. You receive a registration offer based on your application
  7. You must pay your registration fees
  8. Your registration is approved by the head of the institution

For more information, please visit our web page.

How should I prepare for my arrival in France?

Before you arrive:

--> you can consult the "online welcome desk", to prepare for your stay
--> you can find information on health coverage and different insurance options
--> you can join our Buddy Programme for support

Services are provided upon arrival and during your stay in France. Please visit our web page.

I am an international PhD candidate. What are the administrative procedures I need to carry out for my move before and when I arrive in France?

To find out about the administrative procedures to be carried out for your move to France, read the Welcome guide for international PhD candidates and researchers online.

I am an international PhD candidate. Which type of visa should I apply for?

You can download the Online Welcome Desk application for personalised information and a step-by-step calendar showing you everything you need to do before your arrival and during your first days in France.

I am an international PhD candidate and I would like some help with my administrative procedures

To benefit from personalised help with your administrative procedures, fill in the contact form at Science Accueil, the university's partner association.

What can I do to ensure that my thesis defence is not affected by the summer closure?

  • Never schedule your defence for a date between 15 July and 15 September.
  • Express your wish to defend at least 3 months before the date of your defence on ADUM.

For more information, please visit our web page.

I am a PhD candidate. How can I get a reduced transport rate?

Île de France Mobilité offers a reduced rate for students via their website.
Employed PhD candidates are reimbursed at least 50% of their travel expenses from their main residence to their research location by their employer.

I am an international PhD candidate and I need a research residence agreement because I am registered as a PhD candidate at UPSaclay and I am the beneficiary of a foreign grant. What steps should I follow?

You can find out more about eligibility criteria and the various steps involved by visiting our web page.

I am a PhD candidate at UPSaclay and I am experiencing financial difficulties. How can I find out about the support available?

If you are in an international co-supervision or cotutelle agreement, you may be eligible for Emergency Social Aid (Aide Sociale d’Urgence (ASUD))
If this is not the case, you may wish to consult our page on other financial support.

More information