BiblioHAL FAQ

BiblioHAL is an application that retrieves your publications from various databases and enables you to push them to HAL by proposing to add the full text (the final version of the manuscript accepted for publication).
Regarding the versions accepted for deposit in HAL, this page will provide you with the necessary information.

HAL Paris-Saclay is the institutional archive of Université Paris Saclay, ensuring the visibility and preservation of researchers' work. It is organised into collections of Graduate Schools and laboratories. In HAL, you have an "Upload" button that lets you deposit just one document at a time. BiblioHAL is not an archive, but an application that allows you to deposit a large number of your publications in a short space of time, by retrieving them from different databases. BiblioHAL makes it easy for you to deposit your data and saves time.

BiblioHAL is open to all researchers affiliated to Université Paris-Saclay. To connect, you need to enter an Orcid login and an IdHAL, as BiblioHAL is interconnected with these two databases. To create an Orcid ID, click here. To create an IDHAL, click here. Please note that the idHAL login is separate from your HAL account login.

The files are probably being moderated on HAL by the Center for Direct Scientific Communication (CCSD). They will then be checked and transferred to HAL. If your deposit is being moderated, you will receive an email from HAL indicating this (the subject of this email is "your new deposit" preceded by the reference). It usually takes a few days to moderate files. If your files are still not visible on HAL after one month, please contact us at science.ouverte@universite-paris-saclay.fr.

BiblioHAL uses DOIs (Digital Object Identifiers) to identify which publications are already in HAL. If you have a large number of publications deposited in HAL without a DOI, BiblioHAL will not be able to identify them with certainty and they will appear in the "not present in HAL" tab. We advise you to check the "only publications with DOI" box to limit the risk of duplicates when sending to HAL.

BiblioHAL deposits are subject to the same rules as conventional HAL deposits. The version you can deposit is the final version of the manuscript accepted for publication (before the publisher's formatting). You will find all the information you need here.

You can deposit your file (final version of the manuscript accepted for publication) after 6 months for scientific, technical and medical (STM) and 12 months for humanities and social sciences (HSS) (law for a digital republic) or immediately if the file is freely accessible online. The Sherpa Romeo website allows you to check this information using the journal's ISSN.
If your manuscript is the result of a research project funded by the ANR or Horizon Europe, or if you are a National Centre for Scientific Research (CNRS) researcher, you must apply the rights retention strategy. To do so, after notifying the publisher in advance and attaching a CC-by license, you can deposit - without embargo - your accepted author manuscript as soon as the publisher publishes your article. For more information

BiblioHAL makes it easy for you to deposit your publications directly on different databases and saves time. BiblioHAL shows you which documents have not been deposited and the references of documents already on HAL (with or without full text). This new deposit method is particularly well-suited to depositing large numbers of publications on HAL quickly. Of course, you can always use HAL's "Upload" button, depending on your previous deposit habits.

Both are better! The idHAL will enable you to group multiple forms of your name (linked to the different author forms created by possible co-authors who have deposited publications in which you have participated) on HAL and thus increase the visibility of your publications on HAL. Meanwhile, ORCID will give you access to additional services (from third-party publishers or platforms, or by using your institution as a "trusted third party"). In addition, the ORCID Id gives your research work greater visibility. This is the identifier of choice, as it is international and used by many publishers, databases and institutions. Both these logins are required to access the BiblioHAL service.

• HAL
• BiblioLabs : an internal bibliometric tool at Université Paris -Saclay, the primary source of which is various bibliometric databases, including Scopus
• ORCID (future development)

The files are probably being moderated by the Center for Direct Scientific Communication. They will then be checked and transferred to HAL. However, if you have not received a confirmation email from HAL, please contact us at science.ouverte@universite-paris-saclay.fr.

Yes, for publications from the period when you were affiliated to Université Paris-Saclay. BiblioHAL can retrieve your publications after 2009 from the various harvested sources and with no time limit on HAL.

Yes. The moderation message will be sent to you, as you are considered to be the author of the deposited publications.

The size limit for file uploads to BiblioHAL is the same as the size limit for uploads to HAL, i.e. 200 MB.

For performance reasons, publications from BiblioLabs and Scopus are not taken into account before 2009. However, publications found in HAL are taken into account without a time limit.